Special Event Permits

Special Event permit
A special event permit allows a business or organization to use its property for short-term special events that meet certain specified standards and conditions. Uses that are subject to this permit are those that have strong potential to conflict with surrounding uses if not appropriately sited within a given district. The review process is to ensure that the event will not be disruptive, obnoxious, or incompatible with surrounding residences and businesses.

Special events are divided into two classifications:

  • Type 1 Special Event - includes fundraising activities, grand opening and going-out-of-business sales, sidewalk and parking lot sales, seasonal sales such as Christmas trees, pumpkins and plants, auctions and estate sales, walks, runs, bike tours and races. Approval for a Type I event is determined by city staff and requires application submittal a minimum of 10 days prior to the event for review and consideration.
    • If your event is a fundraising activity by a nonprofit organization, company picnic, open house, customer appreciation occasion, ribbon cutting, etc., it may qualify as a Registration-Only Special Event instead of requiring a Type 1 Special Event Permit.
  • Type 2 Special Event - includes entertainment activities such as concerts, circuses, street fairs, carnivals or festivals. Approval for a Type 2 event is determined by the Governing Body and requires application submittal a minimum of 30 days prior to the event for review and consideration.


Special Events that do not require a permit
The following are examples of events that normally do not require a Special Event Permit. However, for the safety of all involved, please contact Community Development regarding the date and time of the event.
• Groundbreaking or ribbon-cutting ceremonies: events celebrating the commencement or completion of construction of a new facility.
• Auctions and estate sales: sales held inside an existing building on public or private property that
will not generate traffic or parking issues that are incompatible with surrounding properties.

Duration of events
Most events shall not exceed seven days, and the hours of operation must be compatible with surrounding land uses. Additionally, be aware of the following durations:
• Christmas tree and pumpkin sales – Six weeks.
• Live plant sales – 14 weeks.
• The total duration of allowable events for any one business – 14 weeks per year.
• The total duration of allowable events for a shopping center – 26 weeks per year. All events for individual
businesses within a shopping center shall be counted toward the maximum duration allowed for the shopping center.
• Type 2 event duration – recommended by the Community Development director and approved by the City Council.

To apply, complete a Special Event Permit application and submit, along with plans and support documents, to the Department of Community Development for review.

An application for a Type 1 Special Event and a Registration-Only special event must be filed at least 10 days prior to the scheduled date for the event. A Type 2 Special Event application must be filed at least 30 days prior to the event in order to be placed on the Governing Body's agenda for approval. The event will be reviewed for  compliance with all City Codes and Standards and compatibility with the surrounding properties. Reviews will also be conducted by Police, Fire, Parks, Legal and the Traffic Division of Public Works.

Special event permit restrictions
Each business may have a maximum of four events per calendar year and shopping centers may sponsor three events per calendar year. No single event may exceed six weeks duration (maximum 10 weeks for live plant sales) nor will the combined duration of all events exceed 14 weeks per calendar year.

Balloons, Signs and Attention-attracting devices
Compatible attention-attracting devices and temporary signs may be approved as part of your event. They do not require individual sign permits. Three-dimensional signs and tubular-type balloon signs are not permitted on the building façade. Large ground- and roof-mounted balloons — and other attention-attracting devices — of a maximum height of 30 feet may be allowed for up to three days as part of a special event. They must be deflated and secured at the end of each work day, and if wind speeds exceed 10 mph.

Off-street parking
Adequate parking must be provided to meet the needs of the event without creating a parking shortage for any of the existing uses on the site.

 

Residential Block Party permit

The City of Lenexa allows block parties on selected residential streets, such as a cul-de-sac or non-through streets. The street can be closed between 9 a.m. and 10 p.m. All barricades and obstructions should be cleared from the road by 10 p.m.

To apply, complete the Block Party Permit Application. If the location is approved, the resident will be required to use two approved Type III traffic control barricades at each street closure location. These barricades will be loaned to the resident the Friday before the party and should be returned to the City on Monday.

All persons participating in a block party must abide by all laws and city ordinances, including, but not limited to, the regulations on noise contained in Article 3-9-E-3 of the Lenexa City Code. Approval of this permit by the city does not authorize any person participating in a block party to create any noise otherwise prohibited by law.


Fees

Contact City Hall at 913.477.7500 for fee information. Fees are non-refundable.

For more information

Contact customer service at 913.477.7500 or email LeAnne Jayne.