City of Lenexa Eagle Scout and Gold Award

Lenexa is a proud supporter of Girl and Boy Scouts who wish to complete Gold Awards and Eagle Scout Awards with the city. There are many scouts who apply to complete projects with the City of Lenexa. To ensure your project is considered, carefully read and complete all city and scout instructions.

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Requirements

  1. Read the guidelines listed on this page and the Eagle Rank Requirements or Gold Award Requirements
  2. Plan for a minimum of four months to complete the project. (The City of Lenexa cannot accept projects with "emergency" deadlines.)

  3. Scout must be a resident of Lenexa or belong to a Lenexa-based scout troop.

  4. Be prepared to make all contacts and communications required to successfully complete the project with limited parental or adult involvement. Parents or adult troop leaders are welcome and encouraged to accompany the Scout during all meetings with the city Eagle Scout/Gold Award coordinator. However, if at any time the city coordinator observes that the project is being run by adults, the city coordinator will not sign off on the project.

  5. Scout will present himself/herself in a professional manner in his/her communications (phone calls, meetings, emails, etc.) with the city coordinator.

  6. Project must be of a scope and level that can be accomplished by the scout and his/her crew. (Complicated projects that require too much adult participation, have safety issues or considerable maintenance costs will be rejected. The City of Lenexa reserves the right to reject any project. (See a list of past projects.)

  7. Scout will be responsible for the maintenance of project for one year after its completion.

Please note that the city coordinator and the city project manager have official duties that take priority over Eagle Scout/Gold Award Projects. Therefore, Eagle Scout/Gold Award Project meetings are arranged around the city staff’s schedule. The city reserves the right to remove or discontinue past scout projects due to theft, vandalism, inability to maintain or lack of need.

Process

  1. Scout submits the Initial Eagle Scout/Gold Award Application to city coordinator.

  2. City coordinator will forward application to city project managers. Managers will review the application and evaluate the Scout’s project ideas. Viable projects should address a need that the city has, should not require excessive or expensive maintenance, and be installed in an appropriate amount of time. The city may suggest alternative locations where there is a greater need. The city is under no obligation to accept any project proposal.

  3. City coordinator will contact the scout to inform him/her of any applicable projects.

  4. The scout visits the site or researches project to consider and decide which project, if any, he/she would like to pursue.

  5. If the scout chooses a City of Lenexa project, he/she arranges for a meeting with the appropriate city project manager to discuss project details.

  6. Scout prepares the necessary paperwork to get the project approved through his/her own troop and scout office, and arranges a meeting with city project manager to get any necessary signatures.

  7. Scout determines the source of funding for the project, perhaps by pursuing donations or fundraising.

  8. Scout does any necessary research to learn about the type of work he/she will be teaching others for his/her project. (For example, if he/she is doing trail work, he/she should get any available literature on trail design and maintenance from state agencies or the library.)

  9. Scout will sign the city release of liability forms and require all other persons that will be working on the project to sign the same form.

  10. Scout finalizes the plan for his/her project completing a project application and sets up a meeting with the city project manager to get final approval of the project, funding sources, budget and work schedule.

  11. Scout notifies the city project manager two weeks in advance of his/her first work day to arrange for a final walk-through at the site. At the final walk-through, the location for material delivery should be determined, construction locations flagged and last-minute questions answered. If scout is not doing a construction project, there will be meetings scheduled depending on projects.

  12. (Eagle Scout Candidates only) Eagle Scouts must complete the project by leading his organized work force, not doing the work himself. If scout has chosen a project that requires construction, an adult age 25 years or older must be present.

  13. Scout notifies the city project manager that he/she has completed the project and schedules a completed project walk through or wrap-up meeting. If the scout candidate has complied with the city's and Scout Office’s procedures and has successfully completed the project, the city coordinator will sign off on any paperwork that is required of the Eagle Scout/Gold Award candidate at this meeting. At this time, the city project manager will need to see all of the photos and documentation that scout candidate will be turning into the Scout Office.

For more information

For questions about scout project guidelines and procedures, contact Jenny Doty at jdoty@lenexa.com or 913.477.7100.