Bidding Process

Vendor registration

All vendors must register as a City of Lenexa vendor.

• As part of the registration process, you will be asked to complete banking information and attach a W-9 form. Both these items will be required for payment.

All vendors submitting proposals for federal projects or Community Development Block Grant projects must be registered with SAM.gov.

How to submit a bid

All bids shall be submitted to the Community Development Department Customer Service Staff (Main Level) in sealed envelopes addressed to the "City of Lenexa, Kansas, Attention: City Clerk," and marked per the Notice to Bidders. 

Bidders desiring Contract Documents for use in preparing bids may obtain a set of such documents from the Drexel Technologies website.

Each bidder will be responsible for ensuring that it has received all addenda issued by City in accordance with ib-10 of the instructions to bidders.

Bidders should read and be fully familiar with all contract documents including any addenda before submitting a bid. In submitting a bid, the bidder warrants that it has read the contract documents and is fully familiar there with and that it has visited the site of the work to fully inform itself as to all existing conditions and limitations and shall include in its bid a sum to cover the cost of all items of the work as specified in the contract documents.

No oral telegraphic, telephonic proposals or alterations will be considered. Facsimile transmissions will not be accepted.

Each bidder shall file with its bid a bid bond, a cashier's check or a certified check drawn on an acceptable bank, made payable to City of Lenexa, Kansas, in an amount equal to 5% of the total bid, which shall be retained by City of Lenexa, Kansas, until a Contract for the project has been executed. Bid Bonds will be returned to the bidders, with the exception of the best and lowest and second best and second lowest responsible bidders, within 21 days after their bids are rejected. The bid deposit of the lowest and the second lowest responsible bidders will be returned when the Performance Bond, Maintenance Bond and Statutory Bond, each in an amount equal to 100% of the Contract amount; required insurance certificates and other required documents shall have been furnished and the Contract Documents have been executed by the successful bidder.  

In the event the low bidder is unable to execute the Contract, for whatever reason, within the time provided in the Notice of Award, City may annul the Notice of Award and the bid deposit may be forfeited and City shall exercise its legal prerogatives, including, but not limited to, enforcement of its rights as to the bid security or specific performance.

City reserves the right to accept or reject all bids and to waive any technicalities or irregularities therein. Bids may be modified or withdrawn by written request of the bidder received in the Office of City Clerk, prior to the time and date for bid opening.

All bidders agree that rejection shall create no liability on the part of City because of such rejection, and the filing of any bid in response to this notice shall constitute an agreement of the bidder to these conditions.