Park Shelter Rentals

park shelter

Park shelters are available on a first-come, first-served basis unless they have been previously reserved.

Lenexa Parks & Recreation offers rentable shelters in various parks. From small groups to 250 people, we have a rental venue to fit your outdoor gathering or special event.

Rental hours

You can reserve a park shelter in the following time blocks: 

  • Half day: 8 a.m. to 2 p.m. 
  • Half day: 3 p.m. to 9 p.m. 
  • Full day: 8 a.m. to 9 p.m.

Rental rates by shelter location

When you rent a shelter, you are reserving the use of the shelter and its amenities only. This includes tables, grills, cement pad, deck area and fire pit. Playgrounds, restrooms, open areas, sport courts and parking lots remain open to be used by other park guests.

We offer discounted rates to Lenexa residents and businesses. Separate nonprofit rates are not available.

Gazebo (Sar-Ko-Par Trails Park)

Sar-Ko-Par Trails Park Gazebo

Renter  Two-hour maximum between 8 a.m.–9 p.m.
Lenexa resident or business $50 
Nonresident $75

Grand Pavilion (Sar-Ko-Par Trails Park)

Sar-Ko-Par Trails Park Grand Pavilion

Renter  Half-Day Rate Full-Day Rate
Lenexa resident or business $150  $300 
Nonresident $200 $400 

Oak Shelter (Black Hoof Park)

Black Hoof Park Oak Shelter

Renter  Half-Day Rate Full-Day Rate
Lenexa resident or business $150  $300 
Nonresident $200 $400 


How to rent

In person

We begin accepting rental reservations on a first-come, first-served basis for the current year at 8 a.m. on the first business day in January.

If you arrive before 8 a.m., please check in at the welcome desk (Lenexa Rec Center opens at 5 a.m.) and enter your name and event date(s) on the sign-in sheet to reserve your place in line. Return to the lobby by 7:45 a.m., and staff will call your name in the order listed.

Step 1.Review policies. 

Understand our rental policies before booking.

Step 2.Choose a shelter.

Select a park shelter for your event based on location preference and capacity.

Search for shelters

Step 3.Find out if shelter is available.

Visit Lenexa Parks & Recreation's registration website to check on your desired park shelter's availability. 

After searching for a date, hover over the time block shown to check the status: green = available; black = unavailable.

Check availability online

You can also call 913.477.7100 between 8 a.m. and 6 p.m. Monday through Friday.

Step 4.Finalize reservation.

Make your reservation in person at the Lenexa Rec Center, 17201 W. 87th St. Pkwy., Lenexa, KS 66219. Hours are 8 a.m. and 6 p.m. Monday through Friday.

To qualify for the resident rental rate, bring a valid driver’s license or a photo ID and current utility bill in your name.

Select the date and time block, pay in full and sign the agreement.

Step 5.Submit rental documents.

Turn in additional permits required for alcohol, inflatable or special events.

Rental policies

Alcohol policy

In order to have alcohol at your event, you must complete a Shelter Alcohol Permit when you make your reservation. Shelter alcohol permits cost $25 and only cover beer and wine.

  • You must be the renter and at least 21 years old.

  • The permit will cover all guests at the shelter.

  • Alcohol may not be consumed outside of the rented shelter. 

  • If you are having 250 or more guests at one time and would like beer and/or wine at your event, you must have an off-duty Lenexa police officer on duty.

  • Alcohol is prohibited at Craig Crossing Park and all park open areas, courts, fields, pools, playgrounds, restrooms, and trails.

Other shelter rental policies

  • Restrooms: Our park restrooms are typically open from mid-April through the end of October. Restrooms are closed and water turned off the last week in October to start the winterization process. From end of October through mid-April, you will have access to portable toilets (exception: Ad Astra Park, Matt Taylor Park). We unlock restrooms starting at 6 a.m. and lock them starting at 10 p.m.

  • Electricity Outlets: Maximum of 20 amps for the entire shelter. If too many items are plugged in and the breaker is tripped, issue will not be resolved until the next business day. Please rely on batteries and generators when exceeding 20 amps.

  • Lights: From mid-April to end of October, shelter lights will turn on automatically at 6 p.m. unless it is still light out. The timer will be overridden if it’s still light out and lights will not turn on until it is dark enough. Lights will not turn on before 6 p.m. From end of October to mid-April, lights will turn on around 4:30 p.m. Shelter lights are dim, and guests are welcome to bring LED lanterns (no flames).

  • Noise: Amplified music or sound is prohibited beyond the shelter area.

  • Items prohibited inside and outside the shelter: animal rides/shows/petting zoos; bubbles; carnival games or booths; confetti; fireworks/pyrotechnics; glitter; open-flamed devices, including, but not limited to, firepits, tabletop bonfires (s’mores), sparklers, flambé, paper lanterns, and candelabras; piñatas; silly string; smoke machines; large tents; water balloons; water slides.

  • Decorations are allowed as long as they are tied with twine or zip ties. Nails, staples, screws, cellophane, Command hooks, or any other adhesive material are prohibited.

  • Following your event, please make sure your shelter is cleared of decorations and trash. Our staff will empty the trash bins and clean the grills.

  • If you need to cancel your reservation, you must email at least 31 days before, or you will forfeit your fees.

  • We do not give refunds due to inclement weather. You must email within two (2) business days following the reservation to reschedule due to inclement weather. “Inclement weather” will typically mean weather that is severe or unsafe, not merely undesirable. Determination of whether “inclement weather” exists shall be within the sole discretion of the City.

Special event permit

A Special Event Permit will be required for events that need more space than the shelter area can provide (e.g. walk-a-thons, large private events). Lenexa Parks & Recreation must approve the Special Event Permit, and an additional fee may apply.

Special Event Permit Application(PDF, 235KB)

Please adhere to the parking lot capacity when you are planning larger events.